Materials Management FAQ
We have our business cards printed by a private vendor. Contact Dennis Carlson at firstname.lastname@example.org or 651-201-1584 for ordering instructions.
Copiers and fax machines. Office Services orders toner and staples for copiers and toner for the fax machines. Also, Office Services helps other staff with clearing jams in copiers and fax machines and solving other problems. Office Services calls for service when the problem cannot be solved in-house. For assistance send an e-mail to Office Services Staff in the Address Book or contact Alan, Dennis or Tom.
Telephone problems: Contact William Russ at email@example.com in ITS at 651-201-1442
Printer, computer, ITV (interactive television), and audio-visual equipment problems: Contact OOC LAN Support
for information on obtaining office furniture, contact Dale Johnson at Dale.Johnson@so.mnscu.edu or
Office Services maintains a supply room on the 6th floor of Wells Fargo Place that stocks a variety of basic office supplies.
Send an e-mail to Office Services Staff in the Address Book.
If you need something we don't stock in that room or need a large amount of supplies for a meeting or conference, submit a purchase requisition under your cost center to Cynthia Nelsen in the Business Office.
View Requisition for Purchase form (.xls) (fourth form from the bottom)
Office Services manages an off-site warehouse space for the storage of records that do not have to be accessed frequently but have to be kept for a certain period of time. Alan Johnson at firstname.lastname@example.org in Office Services manages our records retention system. He can be contacted at phone number 651-201-1585 or by email.
Records intended for off-site storage should be placed in record storage boxes which are available in the 6th floor copy room. Off-site storage boxes require an assigned box number and storage form. The storage form contains important information such as: the box number, who the box belongs to (person and dept.), a brief description of contents, whether it is public or private data, and a destroy date or "do not destroy" information (determined by using the Records Retention Schedule. The Office of the General Counsel can assist with questions). The storage form can be printed from this website (see link below) or obtained by contacting Alan.
Contact Alan Johnson in Office Services for box numbers. Once you receive the box number(s), fill out the form completely and make three copies (one for the box, one for your records, and one for Office Services' records). Tape the storage form to the end of the corresponding box. Let Alan know when the boxes are ready for transport. Once they are transported to the warehouse, they will be assigned a shelf location, placed in that location and entered into the Office Services' data base. If you later need to retrieve boxes from the warehouse contact Alan.