Meetings FAQ
How do I arrange for catering?
The Office of the Chancellor and the Minnesota State Colleges & Universities Foundation have contracted with three vendors for on-site delivered catering service. The three vendors are; D. Brian's Deli & Catering - Town Square location, Professional Foodservice, and City View Dining and Catering of St. Paul College. All departments hosting meetings at Wells Fargo Place should use one of these vendors for catering. Meetings held off-site can use other vendors.
Menus and caterer information are available from Office Services.
How do I reserve a conference room?
Conference rooms are for Minnesota State Colleges & Universities sponsored events. Other meetings and events must be cleared through the Office Services Supervisor.
Conference rooms can be reserved through GroupWise. In GroupWise, the numbered rooms are preceded by "Conf" followed by the room number. Just type in the name for the World Trade Room or the Boardroom.
- Do a Busy Search in GroupWise to check for availability
- Reserve a room in GroupWise by sending an appointment.
- To cancel room reservations in GroupWise, go to your sent items and delete the appointment. Select recipient's mailbox. It will be deleted from the calendar of that room.
Page Revised 8/08
How do I arrange for a conference room set-up?
Conference room set-ups are mainly done in four rooms; the Boardroom, the World Trade Room, Conference rooms 3304 and 3306. The rest of the conference rooms remain in the same configuration all the time.
A conference room set-up can be arranged by filling out the Facility Room Set-Up Request form. This form should be submitted at least 48 hours in advance of the event. Submit to Dennis Carlson in Office Services, 651-201-1584.
Please consult the Facility Room Set-Up Request form for information about the types of set-ups that are available.
View Facility Room Set-Up Request.xls
Please schedule extra time at the beginning and end of your meeting to allow for set-up and tear down.
Contact WFP Computer Services prior to your meeting if you need technical assistance.
Board Room B is the only conference room that accommodates the playing of a video cassette on a VCR.
Wireless microphones are available in only in 3304 and 3306.
External speakers that can be hooked up to laptops can be checked out via Groupwise to provide sound in any room.
DVDs can be played by using a laptop computer with a DVD player connected to a projector.
If you experience technical difficulty during your meeting contact one of the LAN staff.
